The Real Reason You’re Always Late

I’ve always viewed tardiness as a touchy subject. If you’re a person who is consistently on time, you may feel like others are late because they don’t value your time. While this may be true in a percentage of cases, I know…from personal experience…that there are multiple layers to a person’s ability to be on time and that oftentimes, tardiness may not be rooted in a basic disregard for others. Instead, people who are chronically late often have legitimate struggles with learning to manage time effectively and are more likely to be prone to over-committing themselves to a variety of tasks and obligations. In addition, inaccurate time perception is oftentimes a culprit that only makes matters worse. Still, there are other cases in which hidden emotional stress or anxiety inhibits an individual’s ability to regularly show up on time.

Trying to Please Everyone

We live in a time of InstaPots, entertainment on demand, and “there’s an app for that!” It’s very easy to find ourselves taking on the societal expectations of “fast,” “easy,” and “always accessible.” Therefore, many of us have lost touch with our ability to say no, to plan things out, and to do things on timelines that are more feasible for us. We feel like we always have to deliver. We find ourselves always wanting to perform. We never want to let anyone down. Therefore, people are increasingly overstretching themselves without even realizing it until there is a logistical, relational, or physical breakdown. And then there’s the guilt. Society steadily streams the message that there is no room for us to attend to our human needs. But the reality is we must. The irony of adopting a mindset of over-committing in the interest of never letting anyone down is that by doing so, your risk of letting yourself and everyone else down rises sharply.

Taking time to plan your schedule is essential. Only after creating a schedule for yourself and deciding when you would like to make yourself available (and are logistically able to do so) can you realistically ensure you are able to fulfill the time commitments you decide to undertake. Moreover, you must say no whenever a request for your time is made and you are unwilling or unable to either a) provide sufficient time to comfortably meet the request or b) re-prioritize your current commitments to make the new request fit. If you are unwilling or unable to do a or b, saying no is within your best interest; doing so also better for the person who is making the request. The sooner that person is made aware that his or her request will not work with your schedule, the earlier he or she can request an alternative time or make other arrangements altogether. Sometimes we waste time and needlessly cram our schedules with things that don’t serve us or other people. In many cases, we can avoid these situations by being more realistic with our time management and planning ahead.

Inaccurate Time Perception

To some of us, a minute isn’t a minute, and an hour isn’t an hour. Those of us who are challenged in the way we perceive time know that this can easily lead to always arriving a little late or even showing up awkwardly early. But there are ways to overcome this type of time management hurdle. Addressing inaccurate time perception requires an initial assessment. I recommend spending a day or, if your schedule changes often, an entire week timing and recording how long it takes to do your normal, recurring tasks. Make a list of how long your commutes take, how much time you usually spend in the shower, how long it takes you to read through your emails at the office, the average length of your phone calls, all the major events that comprise  a  typical day. Next, you HAVE to begin maintaining a written schedule if you do not do so already. Keep your list of timed activities next to your planner or wherever you choose to record your schedule. When planning your schedule, ALWAYS reference the list you’ve created, and budget your time accordingly. That means if you know your friend wants to meet you across town after work and you know it takes you 45 minutes to commute to that area, go ahead and tell that person you will meet them a full hour after your workday ends. Not only are you accounting for the 45-minute drive, but you are allowing yourself an extra 15 minutes to have a quick chat with your supervisor before leaving, go to the restroom, and attend to any other small time “vacuums”  that tend to pop up whenever we really have somewhere to go. While it is important to actually allow yourself the extra time, the game-changing potential lies in continuing to behave as if you only have 45 minutes to get there. This means recreating that same sense of urgency despite knowing you have a time cushion. That part may or may not take a little practice, so be firm, yet patient and consistent with yourself.

Set Firm Time Barriers

Whether you have to set a very loud alarm, have someone call you at a particular cut-off time, or use an app on your phone, creating unavoidable reminders that you need to stop what you’re doing and move on to the next activity will greatly enhance your ability to avoid being late. Be very intentional about how you structure your activities and transition points (i.e. leaving one place to commute to another, stopping one task and beginning the next). Try to make it nearly impossible for you to ignore the reminders and time boundaries you create for yourself. By giving yourself the right tools and holding yourself accountable, you will immediately begin to see real change in the way you manage time and adhere to deadlines. Inviting other people you trust to also keep you accountable will only add fuel to your self-improvement fire.

 

 

 

 

Why You Need a Rest Day

All over social media, I see entrepreneurs and professionals who boast about their 7-day work weeks and 12 hour days as if these things are the bragging rights of working for yourself. Hard work should be rewarded, celebrated, and praised. But are people who work non-stop ultimately cheating themselves? Their families? Even…their careers and businesses? I would venture to say yes. Here’s why.

Human Beings Are Not Machines

The title of this section is probably obvious to most of us. Nevertheless, it bears repeating: human beings are not machines; therefore, they need rest. We need rest. Furthermore, even most machines go on standby or require time to cool down or to be powered off. You and I are no different. When we work non-stop, there is a point at which we become less “sharp.” We become tired, and our mood deteriorates. We have to stop for food because we get hungry (and you reallllly should take time to pay attention to what you eat, chew your food properly, etc for health and nutrition reasons…but I digress).  Over time, you will not be at your best; this inherently means that while you are giving 100% of your time to your business (or career), you are very likely giving much less than 100% of your competence. Don’t cheat yourself, your teams, your customers, and don’t cheat your business or career out of being it the very best it can be. Rest.

Multitasking Kind of Sucks

Pardon my language. But the ability to multitask is another capability about which many of us love to brag. The truth is if you’re multitasking, you’re probably not focusing, which also means you’re likely cheating someone out of receiving your full attention to detail and level of competence. If you are giving time to your family, set that time aside and focus on them. If need to write important emails, schedule time to do that outside of listening to webinars, participating in conference calls, etc. Otherwise, you will retain only a fraction of the information that is conveyed during the webinar or call, and you also run a high risk of sending an email that lacks coherence or is missing important details and will ultimately frustrate the person on the receiving end. Let’s eliminate these errors by giving our full attention to whatever we’re doing. In fact, doing so will help you complete your tasks faster and more efficiently so you can move on to the next task much sooner.

But, Rolanda. How Am I Supposed to Do All This?

 

One word: planning. If you haven’t taken a look at some of my posts on scheduling and time management, check them out. As a first step, I recommend everyone spend a few days to an entire week keeping a time journal. Keep track of everything you do in a day, and note the how long it takes you to complete each task. Most people readily discover there are small pockets of time they waste throughout the day; these small pockets often add up to hours. Moreover, simply taking inventory of how you utilize your time and having the data on paper can be eye-opening on its own. Having a written account of how you spend your days allows you to interact with the concept of time more tangibly and to visualize different ways you can spend it. Once you’ve discovered exactly how you are spending your time, set boundaries. Set a bedtime. Schedule time for meals, family, and even idle time…because you need time for yourself. By setting a schedule and sticking to it, you will feel more balanced and recharged when it’s time to work, and the added efficiency will help you eliminate the need for those seven-day work weeks and 12-hour days.

 

If you need assistance with time management and scheduling, message me to inquire about my productivity coaching services available to individuals in all locations.

Please also join my new Facebook group to connect with individuals who are also determined to manage time more effectively and to achieve their goals in 2018!