Why You Need a Rest Day

All over social media, I see entrepreneurs and professionals who boast about their 7-day work weeks and 12 hour days as if these things are the bragging rights of working for yourself. Hard work should be rewarded, celebrated, and praised. But are people who work non-stop ultimately cheating themselves? Their families? Even…their careers and businesses? I would venture to say yes. Here’s why.

Human Beings Are Not Machines

The title of this section is probably obvious to most of us. Nevertheless, it bears repeating: human beings are not machines; therefore, they need rest. We need rest. Furthermore, even most machines go on standby or require time to cool down or to be powered off. You and I are no different. When we work non-stop, there is a point at which we become less “sharp.” We become tired, and our mood deteriorates. We have to stop for food because we get hungry (and you reallllly should take time to pay attention to what you eat, chew your food properly, etc for health and nutrition reasons…but I digress).¬† Over time, you will not be at your best; this inherently means that while you are giving 100% of your time to your business (or career), you are very likely giving much less than 100% of your competence. Don’t cheat yourself, your teams, your customers, and don’t cheat your business or career out of being it the very best it can be. Rest.

Multitasking Kind of Sucks

Pardon my language. But the ability to multitask is another capability about which many of us love to brag. The truth is if you’re multitasking, you’re probably not focusing, which also means you’re likely cheating someone out of receiving your full attention to detail and level of competence. If you are giving time to your family, set that time aside and focus on them. If need to write important emails, schedule time to do that outside of listening to webinars, participating in conference calls, etc. Otherwise, you will retain only a fraction of the information that is conveyed during the webinar or call, and you also run a high risk of sending an email that lacks coherence or is missing important details and will ultimately frustrate the person on the receiving end. Let’s eliminate these errors by giving our full attention to whatever we’re doing. In fact, doing so will help you complete your tasks faster and more efficiently so you can move on to the next task much sooner.

But, Rolanda. How Am I Supposed to Do All This?

 

One word: planning. If you haven’t taken a look at some of my posts on scheduling and time management, check them out. As a first step, I recommend everyone spend a few days to an entire week keeping a time journal. Keep track of everything you do in a day, and note the how long it takes you to complete each task. Most people readily discover there are small pockets of time they waste throughout the day; these small pockets often add up to hours. Moreover, simply taking inventory of how you utilize your time and having the data on paper can be eye-opening on its own. Having a written account of how you spend your days allows you to interact with the concept of time more tangibly and to visualize different ways you can spend it. Once you’ve discovered exactly how you are spending your time, set boundaries. Set a bedtime. Schedule time for meals, family, and even idle time…because you need time for yourself. By setting a schedule and sticking to it, you will feel more balanced and recharged when it’s time to work, and the added efficiency will help you eliminate the need for those seven-day work weeks and 12-hour days.

 

If you need assistance with time management and scheduling, message me to inquire about my productivity coaching services available to individuals in all locations.

Please also join my new Facebook group to connect with individuals who are also determined to manage time more effectively and to achieve their goals in 2018!

 

When Your New Year’s Resolution Takes a Sharp Left

Business Insider Magazine reports 80% of New Year’s resolutions fail before February. Now that we are a few weeks into January, you may feel yourself reverting to those habits you’ve wanted to change. The following tips will help you keep going strong into February and beyond:

1. Set benchmarks. Instead of planning to immediately make a gigantic change all at once, set benchmarks that will ultimately lead you to your larger goal. For example, if you want to start cooking at home and eliminate fast food, reduce the number of times you go out for fast food by half. Next month, reduce that number by half again. Keep cutting down until you’re no longer eating fast food. In some cases, you may need to make very immediate changes up front (i.e. if your health dictates an immediate switch), in which case you should do whatever your health professional tells you. But in most cases, gradual change is more likely to become permanent behavior.

2. Get back on the horse! It’s VERY easy to give up on your diet after having a forbidden dinner, throw your commitment to arriving on time out the window the first couple times you’re late to work, or to skip a couple days at the gym and never go back. Instead of feeling like you have to go back to the drawing board, pick up where you left off as if you never missed a beat.

3. Assess yourself frequently. If you are having difficulty making a change or sticking to a resolution, evaluate why you have decided to make the change, and consider all possible mental, emotional, and situation blocks that may be preventing you from making the change. Then work to bypass or, if necessary, eliminate those blocks.

4. Consult someone with more experience. When in doubt, seek help. Hire a coach. Ask a friend who has been there/done that. Join my Facebook group! Transformation is much more easily attained with the support of like-minded people. My goal for the group is to create a community of people who are focused on becoming the best version of themselves and helping others along the way!

The Life-Changing Power of Describing Your Ideal Day

This year I have begun to implement an exercise I read about in an entrepreneurship-themed group in which I participate online. The exercise basically calls for writing out how you would envision your ideal day. Since January 1st, I have been setting aside time to do this before going to bed each night. Here is how my process works:

Step 1: I write out a quick schedule of everything I need to do the following day and at what time I would like to begin and finish each task. This part is pretty straightforward.

Step 2: I skip some space below the quick outline of my schedule, and then I list the most ideal things I would like to happen. My list includes very basic things like collecting payment on time from a new client. It also includes major events like purchasing an apartment in a particular community that interests me. It includes gifts I’d like to receive, some obligations (i.e. “mail check to pay off xyz), and will also include charitable contributions I’d like to make [I literally just thought about this now and realized I probably should write those things down here…because generosity is very important to me].

Anyway, that’s basically the way in which I am implementing this strategy; some may refer to it as “daydreaming.” The strategy is also called by other names around various parts of the internet. Generally the same items (along with any new ones I add) appear on the bottom portion of the page until I can mark them off as accomplished.

This Strategy Can Change Your Life

It absolutely can. Much to my surprise, I found that many of the items on the “ideal” portion of the page were coming to pass and that additional similar events I hadn’t even imagined were beginning to happen. Why did I experience such a dramatic shift? I am a believer in mindset. Once you make up your mind to focus on a certain trajectory, and once you commit to that way of thinking by writing it down and mapping it out, your mindset will begin to shift to accommodate that desired trajectory, and you will begin to do things at the conscious and subconscious level to make whatever you desire happen. The same is true of negative thinking. Therefore,the moral of the story is: be very mindful and intentional with your thoughts. Set your sights and direct your thoughts in accordance with the life you would ultimately like to live.

Productivity Apps to Help You Get Stuff Done in 2K18

It’s a new year. We all, more or less, want to be healthier, wealthier, wiser, and more aerodynamic. I’ve highlighted a selection of productivity apps that will help you keep that fresh new set of resolutions you’ve recently made. All apps are available on Android and iOS.

Apps to Help You Save Time

Blinkist

Addicted to self-help books? Or perhaps you may simply feel like your self could use a loooot of help. No judgment. The Blinkist app may be for you! Blinkist works with non-fiction books and delivers a 15-minute audio or written summary. The app contains more than 2,000 titles by leading self-help authors in categories that include Personal Growth and Self-Improvement, Management and Leadership, Psychology, Communication and Social Skills, and Motivation and Inspiration.

Buffer

This one is for my entrepreneurs who use social media. Buffer is a social media management service that can be helpful if you manage multiple accounts. In addition to allowing the user to schedule posts, Buffer also supplies detailed analytics on Instagram, Google+, LinkedIn, and other networks. Users may manage up to three accounts free of charge and schedule up to 10 posts per account. There is a premium option which allows for more posts and accounts.
IFTTT

Derived from the phrase, “If this, then that,” IFTTT allows users to automate repetitive tasks. The app can message a friend or family member when you approach their location (useful when picking someone up after work or school or notifying a roommate or spouse that you are on the way home). IFTTT can also work with smart home features to program lighting to turn on upon your arrival and off when you depart for work each day. The “if this, then that” phrase refers to the app’s ability to program tasks that are dependent upon certain conditions (i.e. if I’m not home by 4, then text my sister to say I’m running late).

Newton

A super-charged email app, Newton has built-in tracking capabilities, a “Send Later” option, and can even remind you to follow up with clients. The app can also keep your inbox tidy by weeding out newsletters and other extraneous mail.

 

Productivity Apps

FocusList

This app may work well for people who are interested in using the Pomodoro method to increase their focus. The app allows you to write your plans for the day and allocate time for each task. When it is time to complete a task, the app directs you to work in 25-minute timed intervals of complete focus followed by 5-minute breaks until the task is done.

Google Keep

Similar to post-it notes, Google Keep allows you to post digital notes on your phone, which will remain visible until you have completed the task and no longer need the reminder.

Momentum

An app that is geared toward habit modification, Momentum utilizes Jerry Seinfeld’s “Don’t Break the Chain” strategy to help users build new, productive habits. Each time the user completes a specified healthy behavior he or she would like to turn into a habit, the app adds a new square to form a chain on the display. The chain remains on display via the “Today view” screen and is visually satisfying as it increases with each successful completion of a positive habit-forming activity.

Before downloading a new app, be sure to think about your ultimate goal and evaluate how well the app will support you in accomplishing it. The new year just got started, and there are tons of apps under the sun. Stay tuned for more reviews to help you live your best life by staying organized and productive!