Tag: motivation

24 Hours Not Enough? Learn to Manage Time Like Money

To be fair, most of us have felt at one time or another as if we simply don’t have enough money. When that happens, we either look for an additional stream of income, or we refine our budget and try to work within it. Time is similar. However, because we can’t simply make more time, the latter approach is the default. What does it mean to learn to manage time as if it’s money?

Viewing Time As a Budget

We’re all working with the same 24 hours. That part of the equation is set. Where everyone begins to differ is the very diverse ways in which we use our 24 hours. Think of your 24 hours as an allowance you receive each day. You literally can do whatever you please with your 24 hours. But for most of us, it’s not that simple, right? We decide we want housing, clothes, food, financial savings, entertainment. All those things cost. They cost money and time [unless you literally have someone handing these things to you…in which case, please come over here and advertise YOUR coaching services]. Anyhow…these things cost what I’ve come to refer to as time dollars. In planning your schedule–because you should be planning your schedule–start with 24 hours, and subtract from that each time you schedule an activity. For example, your 8-hour workday costs 8 time dollars, leaving you with 16 remaining.

But actually…it’s inaccurate to begin by subtracting from 24…unless you count sleep!

Begin By Planning Time to Sleep

Sleep is so important that I always recommend starting schedule planning by setting a bedtime, deciding how long you want to ideally sleep, and scheduling a wake-up time accordingly. We underestimate the importance of sleep. While you may think you need time to go to the library, pick up your dry cleaning, and attend the birthday party you were invited to, your body places a much greater priority on repairing cells and tissues, encoding learned information into your memory, and restoring your energy. These very important activities are just a few that happen while you’re sleeping.

After Designating Sleep Hours

Let’s say you plan to get seven hours of sleep each night. After subtracting seven from your 24-hour time budget, you are left with 17 hours of time that can be allocated to work, fun, leisure, and everything in between. If you ever find yourself feeling tempted to waste time or engage in an activity that does not serve your well-being or contribute to the well-being of others in a manner you can afford, actively remind yourself of the remaining hours in your time budget. Then asks if it is worth allocating time to participate in the activity.

Practice Makes Perfect

If you are a person who struggles with decision-making and prioritizing tasks, you may struggle at first with deciding which activities are deserving of your time. Don’t be discouraged. Simply do your best to make a decision. Evaluate the outcome of that decision. Then carry that analysis with you as you keep moving forward in approaching each day as if you are on a strict time budget. Eventually, you will become better at ranking tasks according to importance, balancing social commitments, and becoming a better decision-maker and steward of your time.

Join my email list to receive additional free time management resources and a discount on my upcoming time management strategies eCourse.

 

 

 

New! Check Out My Daily 5-Minute Morning Mindfulness Videos on Instagram

Click here to view my 5 Minutes of Mindfulness video on IGTV. Or follow me on Instagram at @rlprofessionalorganizer [And help me reach 4,000? Please and thank you :-D]

 

 

10 Strategies for More Effective Time Management – Free Cheat Sheet

 

Click HERE for Time Management assessment quiz!

We’ve entered the second half of 2018 and the beginning of Q3. Now is the perfect opportunity to assess how well we have been managing our time and to determine whether we are on track to have the 2018 we hoped for back in January.

Check out my 10-question Time Management Assessment quiz to see how you are measuring up, and receive a free cheat sheet that outlines 10 areas you can address today to reclaim and better manage your valuable time.

Thrive App: Your Mini Mindfulness Coach in Your Pocket

There is a growing interest in taking a holistic approach to productivity. Each year more and more working professionals and business owners are seeking out ways to implement a greater focus on mental health and spiritual wellness in the workplace.  Employee rest areas, yoga sessions, meditation classes, and kitchens that are always stocked with various teas and organic snacks all signal a remarkable shift from the traditional brick-and-mortar, 9 to 5 job setting in the U.S.
While some workplaces are making a greater effort to create an environment that nurtures the “whole” employee, many others have yet to join the revolution. For people who do not find themselves having regular access to an employer-sponsored wellness and productivity program, Thrive UK has created an app that may be a very affordable alternative for millions of people.

Exploring the Link Between Mindfulness and Productivity

There are several components of a person’s well-being that can have a direct impact on the individual’s level of productivity. The body uses food as fuel; therefore, diet influences a person’s energy level as well as his or her ability to concentrate and focus for extended periods of time. Rest is essential to health and performance. Consequently, a lack of sleep can quickly diminish workplace performance. Stress and anxiety can also have a negative impact on a person’s work and home life. Finally, one of the most often overlooked aspects of productivity and performance is mindset. The Thrive App utilizes soothing music with ocean sound effects in combination with various exercises and helpful tips to bring peace, optimism, and balance to the most critical areas of the user’s life.

Mental Health and Wellness Monitoring on Demand

Upon logging into the Thrive app, the user is greeted and immediately offered a practical tip for managing stress, easing anxiety, or simply shifting to a more positive mindset. Next, the app asks the user to rate his or her mood on a color scale. Mood tracking can be helpful to anyone, especially to those who are experiencing anxiety or depression. Tracking moods can help the individual remain connected to his or her emotions in addition to detecting any concerning or unusual changes in the overall mental state. Next, the app asks the user to identify specific events that may have led to his or her current mood, whether negative or positive. Reflecting and considering the connection to certain events that may have triggered a particular mood can be helpful, particularly when a person is experiencing a negative emotion and has difficulty identifying the exact root cause.

Mind and Body Activity Recommendations

Upon receiving feedback on the user’s mood, the program then assigns three daily goals that are recommended activities to help maintain a healthy mental state and, if necessary, to improve a bad mood. Examples include 30 minutes to an hour of a specified physical exercise, breathing activities, self suggestion, deep muscle relaxation, and an impressive collection of meditation strategies that leverage sound, smell, and the power of imagination. The user may set notifications to serve as a reminder to complete the prescribed activities throughout the day. Each time the user logs in, the app will ask the user to indicate which activities he or she has completed since the previous session.  In addition to the daily recommended activities, Thrive also includes a collection of games that provide a healthy distraction when the user needs to unwind.

In-App Games

At any time, users may swipe over to Zen Island, which is the Thrive app’s virtual destination for games and recreation. Zen Challenge requires the player to draw paths to connect two objects on a plane while navigating through a series of obstacles and hoops. Wise Words teaches the participant to focus on positive words by identifying them within an assortment of jumbled letters that are displayed on a grid. Those who are feeling creative may choose to design their own zen garden in Zen Island’s sand.

Conclusion

The Thrive App is packed with valuable resources that can help virtually anyone increase self-awareness and practice mindfulness in ways that can have a very real and positive impact on overall health and productivity. Even occasional use can help a person relax and even avoid an oncoming episode of mild tension or anxiety. Like virtually any health tool, the Thrive app should be used regularly to produce lasting results and to realize more substantial improvement.

Thrive is a subscription-based app available for £4.99/month, £14.97 for a three-month subscription, or £47.88/year, which translates to approximately $8/month, $21/quarterly, or $67/annually.

Thrive UK has graciously provided a FREE access code for my readers. Click HERE to request your free subscription to the Thrive app.

Organizing Your Life 202: Setting Yourself Up for Success by Creating a Morning Routine (and Sticking to It)

Virtually all of the leading business and lifestyle magazines regularly report on the critical role the early morning hours can play in determining the outcome of the rest of your day.  For this reason, having a set morning routine can literally change a person’s life. While it is true that some things are simply out of our control, we can largely control our mindset and how we respond to whatever our workday or off-duty time with family, friends, and neighbors throws at us. What we do within the first few hours of waking up sets the tone for the rest of the day. Therefore, creating a morning routine and sticking to it is one of the most impactful ways we can set ourselves up for success in every area of our lives.

 

Beyond Waking Up and Getting Dressed

Some of you may be tempted to say, “But I have a morning routine. I wake up every day. I take a shower, then I rush off to work.” While that series of tasks does, in fact, constitute a routine in the most basic sense of the word, there are ways we can super-charge our morning activities to give us a boost that will last for hours and help us become more patient, more alert, more focused, and ultimately more productive. The morning is also a very opportune time to implement activities that can help us achieve a greater sense of calm and a peaceful disposition prior to interacting with the overbearing manager, annoying coworker, or the digital mountain of repetitive emails that ALL require answers. Think of your morning routine as the moment you look up an address  (or find a destination on a map), then enter the address into your GPS and determine how you will get there.

Activities that Create a Sense of Calm

If you suffer from anxiety, the morning may especially be a critical time for you. Getting out of bed is a tremendous feat when you lack a general sense of physical or mental wellness, much less have the desire to leave the comfort and perceived security of your pillows and blankets. People who have difficulty getting out of bed for any reason may wish to begin each day with a combination of activities that both comfort and invigorate the mind and body. Immediately getting out of bed and taking an aromatherapy shower (there are several simple ways essential oils can be used in the shower to produce a fragrant steam) is a very gentle, but effective way to awaken the senses and lift the mood. Setting an alarm that plays uplifting music, then continuing to listen for 15 minutes can also help ease anxiousness and make getting out of bed a little easier. The rule is once you are out of bed, move on to an activity that will keep you out of bed and help you build the momentum you need to prepare for work (or whatever comprises your to-do list). At this point, moving away from the bed to meditate, have quiet reflection, or simply listen to or play music (if you enjoy playing an instrument) can further put the mind at ease.

Exercise

Some people prefer to exercise in the evening or at lunchtime, but for the first time ever, I (a non-morning person) challenged myself during the month of March to try working out in the morning. As a result of that personal “challenge,” I will likely never go back to p.m. workouts. Working out in the morning boosts endorphins, creates a sense that you have already accomplished something before the day even begins, and is beneficial to overall health. I do 30 minutes of cardio, but each person’s exercise needs and preferences will depend on the individual. Going for a 15-minute walk to get a healthy breakfast can also serve as a lower-impact alternative.

Plan the Day Ahead

I, personally, am a p.m. planner. I feel at ease when I write out my schedule for the next day on the night before (also a very effective way to boost productivity…and also a new habit I developed as a result of a person “challenge” to try a new goal-setting strategy).  Nevertheless, some people prefer envisioning the day ahead and writing out a schedule early in the morning. Planning can be incorporated into journaling and doing mindset work to shift from negative thinking to a positive mindset.

 

Drawing/Painting

People who are very creative may find it helpful to set aside 15-30 minutes to “create” something for the sole purpose of leisure and enjoyment before beginning the day. Anything from drawing and painting to composing music and writing can serve as a vehicle for eliminating anxiety, processing emotions, and building optimism about the day ahead.

Make Your Morning Routine Non-Negotiable

I know what many of you may be thinking: who has time for any of this? Answer: you. You just have to prioritize it.  Actively schedule time for your morning routine, even if it means going to bed earlier or managing your time better the day before. Try the morning routine out for a week, and evaluate its impact on how you feel as well as your overall changes in productivity. Most people find the sacrifices (waking up earlier, not staying up as late, watching less TV the night before) that must be made in the interest of sticking to their new morning routine to be well worth the trade-off.

If you need help getting started with designing a morning routine for yourself, join my Facebook group, or send me an email. I’d love to help you get started on the right track!

Set Your Eye on the Prize, and Your Life Will Follow Suit

Focus is an important ingredient in goal-setting and achievement. Most people think of focus as the act of remaining on-task, avoiding distraction, and carefully following whatever procedure we have determined will lead us to success. However, we often overlook the importance of looking toward the horizon and focusing on the vision we want to come to fruition.

Imagine Yourself Achieving Your Goals

If you are working on modifying a habit or achieving a specific goal, it is important that you set aside time each day to envision yourself being successful. While some may view this exercise as not being particularly beneficial or even as a waste of time, envisioning your own success is actually vital. Not only does imagining yourself crossing the finish line allow you to shift your thoughts from the stress of being hard at work in the trenches, striving to inch closer to your goal, but envisioning your success may also help you figure out exactly what steps you will need to take to get there.

Filling In the Details

If your goal, for example, is to purchase your first home this year, allowing yourself to envision the size of the home, location, furniture, and paint color will help you answer several key questions, including “How much would this type of home in that particular location cost?” “How much more should I set aside for decorating expenses?” “What steps do I need to take to save enough money for the down payment?” If you simply set a vague goal of “saving for a house,” at the end of the year, you may find yourself coming up short because you have not saved enough, or the opposite may happen: you may restrict yourself more than necessary and completely compromise your quality of life only to find that you could have spent more time with family, gotten more sleep at night and still achieved your goal of saving for your first home.

Focusing on Your Goal Can Help You Persevere

Reminding yourself of exactly what you want and are working to achieve will help you maintain a sense of “purpose” during hard times. Thinking of how it will feel to invite your family and friends over to your housewarming party can help you find the energy you need to go to that second job after you have worked a full day at your main place of employment. Imagining yourself being able to wear a bikini on the beach with your friends can help motivate you to forego that intense desire to binge on carbs. Being able to close your eyes and see and feel yourself enjoying the benefit of your hard work can help you continue to work hard when you feel like quitting.

Daydreaming is for Grownups, Too

There is power in allowing yourself to dream and imagine yourself living the life you want to live. Oftentimes, the contrast between the dream world and our reality can be more than enough to compel us to do something about the tension between the two and work to make the dream our reality.

 

 

What About Your Friends?

When seeking to make a life change, many of us neglect one of the most important components that can set us up for success… or failure: the people with whom we choose to surround ourselves.
Friends and Family Can Be Your Allies
…Or They Can Be Toxic
Let’s look at weight loss as an example.  People who wish to lose weight often find that despite their decision to change,  they are still surrounded by people who may have habits that are less healthy.  Oftentimes, the issues may not even be that the people around you are maliciously attempting to derail your efforts, though that is sometimes the case.  Making a major change may require a level of discipline that others may simply not require in the same areas in their own lives. In understanding that concept, you can actively take steps to plan ahead to improve your likelihood of achieving your self- improvement goals.
Seek Out Likeminded People
In keeping with the weight loss example, there are multiple ways a person who wishes to lose weight can find a supportive network of likeminded people.  The obvious option might be to join a weight loss program or take classes at a gym. Nowadays, many hospitals and community centers offer free classes and events that are aimed at helping members of the community connect and learn about healthy living. Other options include joining a Meetup group in your area or even participating in an online group that focuses on weight loss. There may even be opportunities to connect with others who share similar goals at home and at work. Having lunch with a vegan coworker might be more favorable that tagging along with a group that usually goes for fast food. Joining a recreational league may also provide an opportunity to make new fitness-oriented friends while getting regular exercise.
But What If My Family Isn’t Onboard?
If you live with family members who do not share your goals, you may wish to think strategically about the activities you can still do with them without compromising your progress.  For example, if your family refuses to eat healthy, but you still want to have meals with them, consider preparing a separate meal for yourself, or have your healthy meal prior to joining them. Then limit yourself to having a salad, healthy snack,  or smoothie while with them. In other examples,  a person who wants to control his or her spending may suggest low-cost activities to do with others or decide to stick to a limited cash budget.  Someone who wishes to stop using drugs or alcohol may decide to only meet others in settings in which drugs and alcohol are not allowed or cannot be used openly.  There are also times when an individual must choose his or her own well-being and progress over continuing to socialize with people who do not support the positive lifestyle change.
Overall, deciding to eliminate bad habits and replace them with new ones does not mean living a life full of solitude and restrictions. By always looking for opportunities to meet like-minded people and spend time doing activities that reinforce the positive change,  you will greatly enhance your likelihood of achieving your goals, and you may just find yourself having fun while doing it.